American Ranch Sanitary District This District has been converted into the American Ranch Domestic Water Improvement District, however, the budget adopted for sanitary sewer service will apply for FY2009-2010. Fiscal Year Budget Annually, at a public hearing, the Board of Directors adopts a budget of expenses for the coming fiscal year and sets rates to cover those expenses.  Please contact our office if you require additional information at (928)443-9484 or in Arizona toll free 1-800-659-7149. American Ranch Sanitary District Fiscal Year 2009-2010 Tentative Budget               EXPENSE             FY 08/09 5/7/09 12 Month FY 09/10   O&M EXPENSE Budget Actual Estimate Budget 1 Administrative Services $16,800 $14,000 $16,800 $16,800 2 Operations Services 37,045 27,784 37,045 38,897 a Operations Overtime 0 1,870 2,493 0 3 Attorney Services 300 0 500 500 4 Professional Services 750 1,250 1,250 1,250 5 Publishing 950 0 950 950 6 Insurance 8,366 1,407 2,814 5,767 7 Elections 1,500 0 0 1,800 8 Dues and Membership 500 100 100 200 9 Office Supplies 250 0 150 150 10 Postage 0 6 56 50 11 Electricity 11,977 7,763 11,645 13,500 12 Telephone 545 446 669 689 13 Laboratory Analysis 14,136 12,743 19,496 15,500 14 Chemicals 0 0 1,867 5,600 15 Operating Equip & Supplies 5,200 7,484 11,582 5,500 a UV Bulbs 0 0 0 1,200 16 Emergency Services 2,500 12,600 15,600 3,500 17 Hauling & Disposal 5,000 1,290 4,500 7,000 18 Treatment Plant Analysis 0 0 4,500 0 19 Contingency 10,582 243 2,323 10,205 20 Transfer To Capital 10,000 0 0 0 21 Total O&M Expense $126,401 $88,986 $134,339 $129,059               CAPITAL EXPENSE         22 Feed Pump $0 $0 $0 $1,000 23 Belt Guards 0 0 1,500 0 24 Plant Modifications 10,000 0 850 5,000 25 Capital Emergency Fund 36,082 0 0 29,455 26 Total Capital Expense $46,082 $0 $2,350 $35,455             27 TOTAL EXPENSE BUDGET $172,483 $88,986 $136,689 $164,514               Revenue             FY 08/09 5/7/09 12 Month FY 09/10   O&M REVENUE Budget Actual Estimate Budget 28 User Fees - Residential $34,650 $27,536 $34,961 $30,525 28a User Fees - Commercial       49,200 29 Hook up Fee 2,500 2,000 2,000 4,500 30 Interest 2,000 480 550 400 31 Ad Valorem Tax 0 0 0 10,995 32 Availability Fees 53,460 45,945 51,480 51,728 33 Reimbursable Income 0 0 0 6,905 34 Miscellaneous Income 0 70 70 70 35 Total O&M Revenue $92,610 $76,031 $89,061 $154,323               CAPITAL REVENUE         36 Capacity Fees $5,000 $4,000 $4,000 $1,000 37 Transfer From O&M 10,000 0 0 0 38 Interest 500 519 600 600 39 Total Capital Revenue $15,500 $4,519 $4,600 $1,600             40 TOTAL REVENUE BUDGET $108,110 $80,550 $93,661 $155,923               Fund Balances           O&M Fund Balances           Balance as of May 7, 2009 $7,060         Estimated Expenses 08/09 -45,354         Subtotal -38,294         Anticipated Revenue 08/09 13,030         Estimated Ending Balance 08/09 -25,264                     Est. Beginning Balance 09/10 -25,264         Estimated Revenue 09/10 154,323         Subtotal 129,059         Estimated Expense 09/10 129,059         Estimated Ending balance 09/10 0                     Capital Fund Balances           Balance as of May 7, 2009 $36,124         Estimated Expenses 08/09 -2,350         Subtotal 33,774         Anticipated Revenue 08/09 81         Estimated Ending Balance 08/09 33,855                     Est. Beginning Balance 09/10 33,855         Estimated Revenue 09/10 1,600         Subtotal 35,455         Estimated Expense 09/10 35,455         Estimated Ending balance 09/10 0           American Ranch Sanitary District Fiscal Year 2009-2010 Budget Explanation   Prepared by IMPROVEMENT DISTRICT SERVICES, INC. Administrators for the American Ranch Sanitary District 117 East Gurley Street, Suite 206, Prescott, AZ 86301 Phone: (928) 443-9484 or (800) 659-7149 / Fax: (928) 443-9486 ids@cableone.net     The following items provide an explanation of each estimated budget account.   EXPENSE Operations and Maintenance Expense (O&M):   Administrative Services: This account covers the cost for services, expenses, and supplies necessary to provide daily District administrative services.   Operations Service: This account covers the cost for services provided for daily routine operations and maintenance of the wastewater treatment facility and collection lines. 2a covers the cost for operator’s overtime, time spent over and above the routine contract duties.   Attorney Services: This account covers the cost for legal services. Summary of routine services: legal advice; contract review; Board and staff assistance; research and recommendations.  The 12-month estimate included anticipated expense for legal or collection agency services for bad debts; the FY 09/10 line item is anticipated legal expense due to the design of the wastewater treatment plant.   Professional Services: This account covers the cost for the annual financial review or audit by an outside Certified Public Accountant.  This report is required by the A.R.S. for Sanitary Districts.   Publishing: This account covers the District’s cost for mandatory publishing of legal notices and bid advertisements.  FY 09/10 publishing is higher due to an election year.   Insurance Premium: This account covers the cost for District insurance coverage, which includes director’s insurance, liability coverage, and non-owned auto coverage.   Elections/County Backbilling: This account represents the cost for the County’s services performed on behalf of the District such as ballot printing, mail services, and staff assistance.  In FY 09/10 the Yavapai County will hold an election for the reorganization of the Sanitary District.   Dues & Membership: This account represents expenses for membership and registrations, which includes registering the system with the ADEQ, inspections and permit renewal.   Office Supplies: This account represents office supplies, equipment purchases, and copy expenses for wastewater operations and maintenance, Board of Director’s expenses and printing.   Postage: This account covers the cost of special mailings as directed by the Board. The sanitary and water districts typically share in the postage expenses.   Electricity: This account covers electricity costs for the sewer facility.   Telephone: This account includes telephone lines for the alarm systems and phone service to the sewer facility.   Laboratory Analysis: This account includes laboratory analysis expense and messenger delivery service for sample analysis by outside laboratories.   Chemicals: This account includes anticipated expenses for methanol, polymer, chlorine and sulfides.   Operating Equipment and Supply: This account covers the cost for equipment and supplies necessary for routine operation and maintenance of the wastewater system (ie: equipment, tools, rental equipment, testing equipment and supplies, pumps, motors, etc). 15a is the anticipated expense for replacing the bulbs in the ultraviolet disinfecting unit.   Emergency Services: This account covers the cost for unscheduled emergency maintenance and repair (i.e.: operator response, equipment and contractors).  In FY 08/09 the emergency costs are higher due to a major repair of 70’ of sewer mainline on Murphy’s Trail.   Hauling and Disposal: This account covers the cost for hauling and disposal of wastes (i.e.: sludge and trash).   Treatment Plant Analysis: This account covers the cost for a contract with Fann Environmental to review  and analysis the design and performance of the wastewater treatment plant.   Contingency: This account allows for possible miscalculation in budget estimating due typically to system performance, growth and unanticipated necessary expenditures.   Transfer To Capital:  Due to the slow development of vacant lots, user fees were not sufficient to cover the District’s operation and maintenance costs so it was necessary rely on funds collected as Capacity Fees. It was the intention of the Board of Directors in 2006 to collect these funds and return them to the Capacity Fee/Capital Fund.   Total O&M Expense   Capital Expense:   Feed Pump: This account covers the anticipated cost of adding a methanol feed pump to the wastewater treatment facility.   Belt Guards: This account covers the anticipated cost of adding a belt guards to the wastewater treatment facility.   Plant Modifications: This account covers the anticipated cost of adding chemical storage (methanol, chlorine, and polymer) to the wastewater treatment facility and upgrading the electrical to the building.   Capital Emergency Fund: This account covers the cost to cover the cost of capital contingency expenditures.   Total Capital Expenditure Budget   Total Expense Budget     REVENUE Operations and Maintenance Revenue:   User Fee: The District collects a fee which is used for the District’s Operation and Maintenance expenditures necessary to provide proper operation, maintenance, and administration of the District and the wastewater system. This account represents the revenue from the user fee billings.   Hook up Fee:  This account represents the revenue charged to new properties obtaining building permits.   Interest: This account represents the revenue from earned interest on the operations and maintenance account balance with the Yavapai County Treasurer’s office.   Ad Valorum Tax: This line item is the amount of ad valorem tax charged.   Availability Fees: There are several line items in the expense budget that are for general District requirements and are not tied directly to the sewer operations of the District (ie: elections, attorney services, required publications, insurance, etc). Because these expenses benefit the entire District and not only the users, the District charges an availability fee to undeveloped parcels to help cover these costs. This account represents the revenue received for an Availability Fee charged to undeveloped/unconnected lots.   Reimbursable Income: The District experienced an emergency repair which is believed to have been caused by a discharge from a specific lot. It is anticipated that the District will be reimbursed by the property owner for this expense and any collection expenses necessary. This line item includes reimbursement of a portion of the budget items for #3 and #16.   Miscellaneous Income: This account represents revenue received for miscellaneous reasons, such as refunds.   Total Operations and Maintenance Revenue     Capital Revenue:   Capacity Fees: This account represents the revenue charged to new properties for connection to the wastewater system.   Transfer From O&M: Due to the slow development of vacant lots user fees were not sufficient to cover the District’s operation and maintenance costs so it was necessary rely on funds collected as Capacity Fees. It was the intention of the Board of Directors in 2006 to collect these funds and return them to the Capacity Fee/Capital Fund.   Interest: This account represents the revenue from earned interest on the capital account balance with the Yavapai County Treasurer’s office.   Total Capital Revenue   Total Revenue Budget     Return to American Ranch Sanitary District Home Page Return to American Ranch Home Page Return to Improvement District Services Home Page